A S S I S T A N T S F O R W O R K
S U P P O R T F O R L I F E
Welcome to Avail Assistants, a distinctive administrative and personal assistant service for independent professionals and other busy people.
Avail offers high level business support solutions and exceptional personal concierge services.
Professional. On-site. Affordable.
Our services are designed to satisfy the needs
of your busy professional and busy personal life.
Avail Assistants has the staff and resources to support your small business as well as assisting with all of your personal concierge needs.
".....it takes her [the Avail Assistant] a few hours to finish what it would take me a few weeks to accomplish. The financial investment is small compared to what I was paying in late fees when doing it myself."
-G.A.,National Sales Director & Entreprenuer Austin, TX
WHAT SETS AVAIL ASSISTANTS APART?
We find the most highly qualified assistants and match them to your needs. All Avail staffers have solid backgrounds and proven track records. We do all employee screening, testing and interviewing, saving you hours of work. We take care of payroll, benefits, background checks, and employment taxes.
As small business owners and very busy people, we have seen the need over and over again for reliable, skilled administrative or personal assistant support for just a few hours a week on an ongoing basis.
There is virtually no qualified pool of applicants for positions of less than 20 hours per week, and those that do apply are usually very transient. A staffing agency is not a good solution because they often send a different employee every time, so it’s difficult to build a relationship--and they are typically less qualified and less experienced.
We realized that busy people had a need that was not being met. Soon after, Avail Assistants was launched.
ABOUT US
MAURA
NEVEL
THOMAS
Maura Nevel Thomas founded Avail Assistants out of a passion to help entrepreneurs and small business owners. Maura's expertise in organization and efficiency comes from over 15 years in the productivity training industry, directly and indirectly teaching individuals and teams how to efficiently and effectively get results.
Maura earned an M.B.A. from the Isenberg School of Management at the University of Massachusetts. Since starting her business, Regain Your Time, she has worked with clients in a variety of industries, including real estate, public relations, interior design, graphic design, athletic training, law, accounting, architecture, non profit, and technology.
MARCIA
WEUVE
Marcia Weuve, is co-owner of Avail Assistants and is dedicated to supporting extremely busy people; helping them to effectively manage their time and reclaim their lives.
Marcia graduated from the University of Iowa with a degree in Journalism and worked as a TV news producer and free-lance journalist in the Midwest before relocating to Austin in 2005. Since moving to Texas she has worked as a professional organizer and was the proud owner of the organizing firm Impact Solutionz.
SOLUTIONS
Need something done thats not on this list? Just ask!
FOR BUSY INDIVIDUALS
Errand running service: Stretched too thin? Your personal assistant can help you cover all the bases.
Personal shopping service: Hassle-free shopping that reflects your personal touch!
House sitting: Have peace of mind knowing your home is being well taken care of while you are away.
Pet sitting: Their paws will be in good hands with this exceptional pet care service.
Grocery shopping: Customized to your personal tastes.
Outside services/Home repair coordination: Hassle-free home services – your residential concierge will take care of everything.
Light bookkeeping/Bill payment: Keep your finances current and have your bills paid promptly.
FOR BUSY PROFESSIONALS
Quickbooks data entry: Keep your small business or home finances current, including monthly bank and credit card statement reconciliation.
Invoice generation: Monthly or weekly invoicing assistance available.
Travel arrangements: Skip the hassle of finding airfare, accommodations or rental cars by allowing your professional business travel assistant to do the legwork for you.
Event and Meeting Planning: Don’t waste time searching for meeting venues and calling caterers. Instead, leave it to your personal event/meeting planner to make all the arrangements.
Calendar Coordination: You’ll never miss another appointment or be late for an important meeting when you have an in-house assistant who is efficiently updating your calendar.
Bank Deposits: Trustworthy and reliable bank deposit service.
Copying/Printing/Collating: Spend more time in front of your clients and less time in front of the copier, by delegating this job to your office assistant.
Mailing and Shipping: Efficient, time-saving package distribution and delivery coordination service.
Office Organization: Streamline and declutter your office space with the help of your own professional organizer.
ARE YOU READY FOR AN ASSISTANT?
WHEN IS IT TIME?
Not sure you really need an assistant? Not sure you can afford one? Take a moment to fill in the following blanks.
I would normally charge my clients $___ per hour.
My daily rate for services is $___ per day or $___ per hour.
This week I'll spend ___ hours working on Quickbooks/Accounting.
This week I'll spend ___ hours scheduling meetings, client appointments, travel.
This week I'll spend ___ hours running errands (post office, office supplies, etc.)
TOTAL HOURS ___ _ $ ___ per hour equals $_____.
Is it benefiting your business for you to do these types of tasks at your hourly rate?
HOW TO DECIDE
WHICH TASKS TO DELEGATE
Check your "To Do" list. Is everything on that list something you MUST do? Or are some items things you feel you SHOULD do? Separate the items on your to do list into "Should Do's" and "Must Do's" -- for example:
HAVE TO DO:
- Return client prospect calls
- Work on new project
- Finish expense report
- Pay bills
- Invoice customers
- _____________
SHOULD DO:
- Filing
- Input data into Quickbooks
- Organize receipts
- Send out thank you cards
- Arrange a follow up meeting with prospect
- Sort & process incoming mail
- ______________
Is it better to tackle the "SHOULD DO'S" yourself or outsource them to someone whose time costs less?
STILL HAVING TROUBLE
DECIDING WHAT TO PASS ALONG?
Try keeping a second "In Box" in your office.
- As tasks arise (especially lower skill-
type tasks or administrative jobs)
determine whether or not you want to
do them or if someone else could do
them for you.
- Jot a note about the job and put it in
the box.
- A growing pile of notes will be a good
way to evaluate whether or not help is
needed.
CONTACT US
Call 469-89-AVAIL
Your name
READY TO GET STARTED?
CURIOUS AND WOULD LIKE A FREE CONSULTATION?
Complete this confidential form and we'll contact you shortly. We'll work quickly to find you the right assistant for your needs.
Please include the types of services you need (administrative support, personal assistant, special services) and the estimated number of hours per week and per month of time required.
Contact us today and let us know how we can begin assisting you in work and life!
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"I felt a huge sense of relief [working with an Avail Assistant]. So many of the stressful, annoying details are now off my plate and in the hands of someone who is completely capable. I would absolutely recommend Avail Assistants to other busy professionals, without a doubt!"
- Gregg A., Austin Texas
Avail Assistants
6104 Old Fredericksburg Road, #91283
Austin, TX 78709
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